08.07.2024
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Google Sheets and Airtable Integration: Automatic Transfer of New Rows

Yuliia Zablotska
Author at ApiX-Drive
Reading time: ~11 min

Google Sheets is one of the most popular spreadsheet tools that helps with organizing and analyzing business data and tracking progress on projects. Airtable is a multifunctional cloud service that combines the capabilities of databases and spreadsheets for high-quality teamwork. If you're an active user of both platforms, you'll certainly be interested in learning how you can speed up and optimize your work with them. To achieve this goal, you just need to automate the process of transferring data between systems. In this article, we will tell you how to set up Google Sheets and Airtable integration and thus automate the process of transferring new data.

Content:
1. Why You Need to Automate Data Transfer from Google Sheets to Airtable
2. How to Set Up Google Sheets and Airtable Integration
3. Setting Up the Data Source – Google Sheets
4. Setting Up the Data Receiver – Airtable
5. Setting Up Auto-update
6. Results
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Why You Need to Automate Data Transfer from Google Sheets to Airtable

The main business benefits that come from automating the transfer of data from Google Sheets to Airtable are:

  • Minimizing errors. Manual transfer is accompanied by errors. For example, missing a digit in a phone number or an error in an email – and the connection with the lead is lost. The automatic data transfer process eliminates such risks.
  • Accelerate the processing of information. Data transfer occurs instantly and simultaneously. Naturally, this is much faster than manual transfer.
  • 24/7 work without breaks. The automatic data transmission system operates without lunches, weekends, holidays, and vacations.
  • Optimizing the work of managers. Automation frees specialists from the routine of data transfer, allowing them to concentrate on working directly with clients, which requires an individual approach.
  • Save time. Time previously spent on manual data transfer can now be used more efficiently.
  • Increased productivity. Because data is transferred automatically, you can do more in less time, increasing the productivity of your personal work, as well as that of your department and company as a whole.
Google Sheets and Airtable integration | Lead data in spreadsheet
Google Sheets and Airtable integration | Result of connecting


Once set up, the integration between Airtable and Google Sheets via ApiX-Drive will immediately enhance your workflows. New entries in tables (for example, data on leads) will be automatically, without your participation, transferred to the Airtable database. This will save you from having to manually process each line. This automation will significantly streamline your operations, improve customer interactions, and speed up feedback, giving you an advantage over competitors who are not yet using advanced commerce practices.

How to Set Up Google Sheets and Airtable Integration

To set up Google Sheets + Airtable integration, you don't need to learn programming or understand the intricacies of the API. All necessary actions are performed by our online connector, ApiX-Drive. Its functionality allows systems to be linked easily and quickly. The intuitive interface and ease of interaction with the service make the setup process accessible and understandable even for inexperienced users. In addition, detailed instructions in text and video format are provided to help.

The first step is registration on the apix-drive.com website. After this, you can start setting up Airtable + Google Sheets integration.

Setting Up the Data Source – Google Sheets

To set up the Google Sheets integration with Airtable, create a new connection. For this, click on the green button.

Google Sheets and Airtable integration | Create a new connection


Select the data source system. It is Google Sheets. Click “Continue”.

Google Sheets and Airtable integration | Select the data source system


Choose the action "Get ROWS (new)". Click “Continue”.

Google Sheets and Airtable integration | Choose the action "Get ROWS (new)"


Connect your Google account to ApiX-Drive. For this, click on the button “Sign in with Google”.

Google Sheets and Airtable integration | Connect your Google account to ApiX-Drive


Specify the login of your Google account. Click “Next”.

Google Sheets and Airtable integration | Specify the login of your Google account


Specify the password of your Google account. Click “Next”.

Google Sheets and Airtable integration | Specify the password of your Google account


Here, be sure to check all the access boxes. Click “Continue”.

Google Sheets and Airtable integration | Be sure to check all the access boxes


Click on the button “Select file”.

Google Sheets and Airtable integration | Click on the button “Select file”


Select the file from which you will receive new rows and confirm your choice by pressing the button “Select”.

Google Sheets and Airtable integration | Select the file from which we will receive new rows


When the connected login appears in the list of active accounts, select it and click "Edit and continue".

Google Sheets and Airtable integration | Select the connected login


Now, you see the selected file to which we have given access. Select the sheet.

Google Sheets and Airtable integration | Select the sheet


Here, you see the "Start Data Loading with Row Number" field. Enter the row number from which you want to start uploading. In this case, there are 2 rows in my table and I want to pass the second row. 

Google Sheets and Airtable integration | Choose the row number from which you want to start uploading


We specify the number 2. Then, click “Edit and continue”.

Google Sheets and Airtable integration | Enter the row number and click “Edit and continue”


You can set up a data filter. In this case, there is no need for this, so just click "Continue".

Google Sheets and Airtable integration | Click "Continue"


Now, you see the data that is in the row that you selected in the settings. If you are satisfied with everything, click "Continue".

Google Sheets and Airtable integration | If you are satisfied with everything, click "Continue"


Setting up the Google Sheets data source has been successfully completed.

Setting Up the Data Receiver – Airtable

To set up the Airtable integration with Google Sheets, click on the green button “Start Configuring Data Destination.

Google Sheets and Airtable integration | Click on the green button


Choose the system. You need Airtable. Click “Continue”.

Google Sheets and Airtable integration | Choose the system Airtable


Select the action "Add ROW". Click “Continue”.

Google Sheets and Airtable integration | Select the action "Add ROW"


Connect your Airtable account to ApiX-Drive. For this, click on the blue button.

Google Sheets and Airtable integration | Connect your Airtable account to ApiX-Drive


Specify the login of your Airtable personal account. Click “Continue”.

Google Sheets and Airtable integration | Specify the login of your Airtable personal account


Specify the password of your Airtable personal account. Click “Sign in”.

Google Sheets and Airtable integration | Specify the password of your Airtable personal account


Provide ApiX-Drive access to work with your Airtable databases. To achieve this, click "Add a Base". We recommend providing access to all databases at once if you intend to work with them in the future.

Google Sheets and Airtable integration | Provide ApiX-Drive access to work with your Airtable databases


When all databases are selected, click “Grant access”.

Google Sheets and Airtable integration | Click “Grant access”


When the connected login appears in the list of active accounts, select it and click "Continue".

Google Sheets and Airtable integration | Select the connected login


Select the base in which new rows will be created and choose the table.

Google Sheets and Airtable integration | Select the base and choose the table


Here, you see the Airtable fields for creating new rows. Assign variables from Google Sheets to these fields. To do this, click the field you need and select the appropriate variable from the drop-down list.

Google Sheets and Airtable integration | Assign variables from Google Sheets to fields


When all required fields are filled in, click "Edit and continue".

Google Sheets and Airtable integration | Click "Edit and continue"


Now, you see an example of the data that will be transferred to Airtable as new rows for each new row from Google Sheets. If you are not satisfied with anything, click “Edit” and correct these points. To test how the integration works, click “Send test data to Airtable”.

Google Sheets and Airtable integration | Click “Edit” or “Send test data to Airtable”


After successful sending, go to Airtable and check the result.

Google Sheets and Airtable integration | Go to Airtable and check the result


If you are satisfied with everything, return to ApiX-Drive and continue setting up.

Google Sheets and Airtable integration | Return to ApiX-Drive and continue setting up


Setting up Airtable as a data destination has been successfully completed.

Setting Up Auto-update

In order for data transfer to occur automatically, configure auto-update. Click on the green button “Enable update”.

Google Sheets and Airtable integration | Click on the green button “Enable update”


Click on the gear button.

Google Sheets and Airtable integration | Click on the gear button


Select the interval for the operation of the connection. For example, once every 5 minutes. Moreover, here you can change the name of the integration and assign it to the desired group. Click “Continue”.

Google Sheets and Airtable integration | Select the interval for the operation of the connection


That's all. Integration was completed. You have done this. Great job!

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Results

By using ApiX-Drive to automate data transfers, you will take a new, efficient approach to your work. Without programming experience, you will be able to create fully automated solutions. After setting up Google Sheets & Airtable integration and running the auto-update, the systems will begin to work smoothly together, ensuring the automatic transfer of lead data.

Airtable & Google Sheets integration will completely free you from the need to manually transfer data. This task will be delegated to the online connector ApiX-Drive. In the meantime, you can focus on improving your customer experience, learning innovative business practices, and other key aspects that will help your business reach new heights.

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